Monday, 10 June 2019

Name Change / Correction in EPF Account – The Offline Process and Form

Name Change / Correction in EPF Account – The Offline Process and Form

Do you want correction in EPF account as your name is misspelled or your date of birth is incorrectly entered in PF Account? You are not alone in this type of situation, this kind of thing can happen to anyone. There are thousands of people who want to do some type of correction in their EPF account due to one or other reasons. So here is the complete process of offline name change and correction in EPF account. You can also do correction online. Read: Online correction in Name,DOB, and Gender in UAN 



The offline process of name change or correction in the PF account is very simple, so don't worry. The offline process of correction in PF account requires a joint declaration form from you and your employer along with suitable supporting documents. The necessary correction will be made once the correction is submitted to the EPFO.



Problems due to incorrect details in EPF account

Incorrect details in your PF database can create problems at the time of PF withdrawal. Any incorrect entry of data in the PF’s record during enrolment can cause rejection of PF withdrawal. Therefore, it is very important to ensure that all details recorded at the time of the registration are correct. For smoother approval PF withdrawal, all the details given on the form should match the PF database.



Rules for name change in PF account

If there is a need to change or correct your name in PF database, you alone can’t give an application to EPFO for the same. It requires a joint declaration form from you and your employer along with suitable supporting documents, to change or correct your name in the PF database.

Documents required for name change in PF account

The supporting documents may be any of the following as identity proof in order to make the necessary change. Reference: EPFO Circular on Correction of Name
3. Passport
4. Driving license
5. ESIC Identity Card
7. Bank Passbook Copy / Post Office Passbook.
8. Ration card
9. Any school/education certificate
10. Certificate issued by Registrar of Birth & Death.
11. Certificate based on the service records of the Central/State Government Organization.
12. A copy of electricity/water/telephone bill in the name of the claimant.
13. Letter from a recognized public authority or public servant verifying the identity and residence of the member to the satisfaction of the competent authority.

EPF Name Change / Correction Form

There is a prescribed format for name change/correction form. This form is a simple document in the form of a letter. The sample of name change/correction form in EPF account is shown in the below image.
Name Change / Correction in EPF Account – The Offline Process and Form

In the above form, you have to fill the address of the Regional PF Commissioner, your name, and your company name. You need to fill the correct and wrong particulars in the table with three columns which are needs to be changed/corrected and other columns should be left blank. You also need to enter your name and sign it. The authorized signatory of your company also has to enter his/her name, sign the application and affix the establishment seal on it.

Corrections that can be made in your PF account using this form

This form can be used for making the following six corrections.
1. Correct the name.
2. Correct name of the father or husband.
3. Correct PF or EPS account number.
4. Correct date of birth.
5. Correct date of joining.
6. Correct the date of leaving.

Steps involved in Name change/correction in EPF Account

1. Fill the prescribed form with all the required details.
2. Sign the filled form.
3. Get it signed and stamped by your employer.
4. Attach a self-attested copy of any of the documents mentioned above with the application.
5. Now, the application is sent to the regional PF commissioner by your employer.



Check name and date of birth in PF account

To make sure, you should check your name and date of birth in your PF after the application of EPF name change. Just login into UAN member portal. Download your passbook which contains your name and date of birth. Check for any mismatch in name and date of birth in the passbook.



Name correction in EPF Account due to the marriage

Often, women add a surname or title after the marriage. If they change their surname in their office records and bank records then they should also change their name in the EPF database. For this, just fill the name change/correction form and attach a copy of the marriage certificate. The name in a bank and EPF database should be the same for EPF withdrawal.

Hope the above article will help you to do Name Change / Correction in EPF Account.

You may also like to read: How to update KYC on UAN member portal? 
You may also like to read: How to download EPF Passbook via UMANG App? 



You may also like to read: Benefits of SIP | Advantages of SIP

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4 comments:

  1. Let me know, My father name is mismatch in uan portal compared to pan card, I followed the process which u said exactly through joint declaration form by attesting my copies,employer stamps and couried to pf office regional branch. how many days it's takes to correction(updation in portal) after courier to pf office.

    ReplyDelete
  2. Let me know, My father name is mismatch in uan portal compared to pan card, I followed the process which u said exactly through joint declaration form by attesting my copies,employer stamps and couried to pf office regional branch. how many days it's takes to correction(updation in portal) after courier to pf office.

    ReplyDelete
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  4. Is there any change in Joint Deceleration form? If yes please update the same.

    ReplyDelete