Friday, 18 August 2017

Name Change / Correction in EPF Account – The Process and Form

Name Change / Correction in EPF Account

Name Change / Correction in EPF Account – The Process and Form



Do you want correction in EPF account as your name is misspelled or your date of birth is incorrectly entered in EPF database. You are not alone in this type of situation, this kind of thing can happen to anyone. There are thousands of people who want to do some type of correction in their EPF account due to one or other reasons. So don't worry as the process of name change or correction in EPF account is very simple. It just requires a joint declaration form from you and your employer along with suitable supporting documents and the necessary correction will be made.



Problems due to incorrect details in EPF Account

Incorrect details in your EPF account can create problems at the time of PF withdrawal. Any incorrect entry of data in the EPF’s record during enrolment can cause rejection of claim from EPF. Therefore, it is very important to ensure that all details recorded at the time of registration are correct. For smoother approval of the claim form, all the details given on the form should match the EPF database.


Rules for name change in EPF Account

If there is a need to change or correct your name in EPF database, you alone can’t give an application to EPFO for the same. It requires a joint declaration form from you and your employer along with suitable supporting documents, to change or correct your name in the EPF account.


Documents required for name change in EPF Account

The supporting documents may be any of the following as identity proof in order to make the necessary change. Reference: EPFO Circular on Correction of Name

1. PAN Card

2. Voters Identity Card

3. Passport

4. Driving license

5. ESIC Identity Card

6. Aadhaar Card

7. Bank Passbook Copy / Post Office Passbook.

8. Ration card

9. Any school/education certificate

10. Certificate issued by Registrar of Birth & Death.

11. Certificate based on the service records of the Central/State Government Organization.

12. A copy of electricity/water/telephone bill in the name of the claimant.

13. Letter from a recognized public authority or public servant verifying the identity and residence of the member to the satisfaction of the competent authority.


EPF Name Change / Correction Form

There is a prescribed format for name change/correction form. The name change/correction form is a simple document in the form of a letter. The sample of name change/correction form in EPF account is shown in below image.


Name Change / Correction in EPF Account

In the above form, you have to fill address of the Regional PF Commissioner, your name, and your company name. You need to fill the correct and wrong particulars in the table with three columns which are needs to be changed/corrected and other columns should be left blank. You also need to enter your name to the form and sign it. The authorized signatory of your company also has to enter his/her name, sign the application form and affix the establishment seal on the form.


Corrections that can be made using this form

This form can be used for making the following six corrections.

1. Corrections in the name.

2. Corrections in the name of the father or husband.

3. Corrections in PF or EPS account number.

4. Correction in date of birth.

5. Correction in date of joining.

6. Correction in date of leaving.


Steps involved in Name change/correction in EPF

1. Fill the prescribed form with all the required details.

2. Sign the filled form.

3. Get it signed and stamped by your employer.

4. Attach a self-attested copy of any of the documents mentioned above with the application form.

5. Now, the application is sent to the regional PF commissioner by your employer.


Check name and date of birth in EPF Account

To make sure, you should check your name and date of birth in your EPF account after the application of EPF name change. Just login into UAN member portal. Download your passbook which contains your name and date of birth. Check for any mismatch in name and date of birth in the passbook.


Can you change name in EPF Account online?

EPFO (Employees Provident Fund Organisation) allows its contributors to make changes/correction online through UAN member portal but with some restrictions. You can change your mobile number and email id online but you can't change/correct your name, name of the father or husband, PF or EPS account number, date of birth, date of joining and date of leaving due to security reasons.



Name correction due to the marriage

Often, women add a surname or title after the marriage. If they change their surname in their office records and bank records then they should also change their name in the EPF database. For this, just fill the name change/correction form and attach a copy of marriage certificate. The name in a bank account and EPF database should be same for EPF withdrawal.

Hope the above article will help you to do correction in your EPF account.


You may also like to read: Things you must know about EPF

You may also like to read: How to withdraw EPF online through UAN?


You may also like to read: How to check EPF balance/passbook online?

You may also like to read: How to invest in mutual funds online?


If you liked this article, share it with your friends and colleagues through social media. Your opinion matters, please share your comments.


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6 comments:

  1. Let me know, My father name is mismatch in uan portal compared to pan card, I followed the process which u said exactly through joint declaration form by attesting my copies,employer stamps and couried to pf office regional branch. how many days it's takes to correction(updation in portal) after courier to pf office.

    ReplyDelete
  2. Let me know, My father name is mismatch in uan portal compared to pan card, I followed the process which u said exactly through joint declaration form by attesting my copies,employer stamps and couried to pf office regional branch. how many days it's takes to correction(updation in portal) after courier to pf office.

    ReplyDelete
  3. Let me know, My tittle and my father's name and tittle are mismatch in UAN portal compared to AADHAR and PAN card. I correction requset submited by the uan member login portal but it is takes too late to correct it. What do I do?

    ReplyDelete
    Replies
    1. Only correction in Name, Date of birth, and Gender is allowed via online process. In online correction process when you submit your request, it goes to your employer. After approval by your employer, it goes to the concerned EPFO office and action is taken on your request.
      For more: Online correction in Name, DOB, and Gender in EPF UAN

      Delete
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  5. Is there any change in Joint Deceleration form? If yes please update the same.

    ReplyDelete